Difference between revisions of "Financial Cluster:Register Report"

Revision as of 01:19, 29 July 2008

The Bike Kitchen is a chaotic place. When dealing with money, though, we really want to keep things orderly. This is critical for making good decisions and staying on the good side of the IRS. The chaos as it relates to money stems from many people with varying levels of awareness of the Bike Kitchen money issues using the register. This inherent chaos is converted to order by the weekly Register Report. The task of preparing the Register Report is as follows:

1. Z-out the register by turning the key to Z and hitting enter.
2. Remove the register tape and inspect it. Often, when people make errors, they scribble something on the tape. At the end of the tape, each category is summed up by number. For example, category 01 is parts, 02 is day-use, 03 is membership fees, and 04 is special orders. Adjust these sums for any errors that may have been scribbled on the tape.
3. Open up the cash drawer and inspect the contents. You may find some receipts for cash that people took out of the register (i.e., petty cash). You may find some special order forms. You may find some checks. You should definitely find some cash!
4. Fill in the RegisterReport spreadsheet. It is attached to this wiki page and will automatically calculate just about everything you need to know.
5. Reconcile the special orders. For anything rung up as a code 4, there should be a corresponding special order form. If you can't find all of the special order forms, look in the Accounting Inbox; sometimes they sneak in there. If you can't find some of the forms, just move on to the next step. Otherwise, fill in the parts of the Register Report related to Special Orders, which is towards the bottom.
6. Print out a copy of the RegisterReport.
7. Assemble the Register Report, any receipts, any special order forms, and the register tape, and staple them all together. Put the whole wad in the Accounting Inbox.
8. Reinstall the fresh register tape
9. Move the register key back to REG
10. Deposit the money at the bank.

As we increase the amount of money we handle, we may wish to make the Register Report a daily thing. Also, the Register Report and this wiki page will probably have to be tuned up regularly.