Volunteer Coordination Cluster

Staff Schedule

Regular Shift	Staff
WTF nites 6:30-9	Ami, Shay, Katie Styer
Tue 6-9	Daniel, Geoff, Travis, Charles, John-Paul, Esther, Justin, Andrew (not 12/29 or 1/5)
Wed 6-9	Geoffrey, Alon, Keith, Johnny, Jimmy, Evan, Ron
Thu 6-9	Jordan, Marc, Rez

Saturday Shift		Staff
Dec 19	12:00-3:00	Iga, Ron
Dec 19	2:30-5:30	Iga
Jan 9	12:00-3:00	Iga, Ron, Genevieve
Jan 9	2:30-5:30	Iga, Ron, Genevieve, Jeffrey
Jan 16	12:00-3:00	Iga, Ron, Genevieve
Jan 16	2:30-5:30	Iga, Ron, Genevieve, Jeffrey
Jan 23	12:00-3:00	Iga, Ron, Genevieve
Jan 23	2:30-5:30	Iga, Ron, Genevieve, Tim, Jeffrey
Jan 30	12:00-3:00	Iga, Ron, Genevieve
Jan 30	2:30-5:30	Iga, Ron, Genevieve, Jeffrey

Staff Development	Staff
Sun 6-9	Rene and Geoff

Projects

Project	Description	Notes	Completed
Update Membership Forms	Although we capture "year of birth" in freehub, this is not a piece of information requested on our membership forms. Our membership master form should probably be updated to ask for this, and anything else that freehub has space for but is not on the membership form.	I think the master form is kept in a plastic protector in the desk in the office. I think the solution is as easy as updating the master form, and then the next time copies get made, they will reflect the updated field.
sample completed project name	sample description	sample notes	sample date completed

Volunteer Cluster Coordinator Job Description

The Bike Kitchen is a volunteer-run organization, and so the Volunteer Cluster Coordinator (VCC) is a crucial job. The position involves learning every aspect of how the Bike Kitchen works and working with all volunteers to ensure the smooth and successful operation of the Bike Kitchen. This person will work closely with the other cluster coordinators. The VCC is free to define sub-roles of the Volunteer Coordinator Cluster and recruit volunteers to fulfill these sub-roles.

Responsibilities

• ensuring that all shifts are adequately staffed by mechanics and greeters
• coordinating with class teachers and the IT cluster to make sure that classes are taught regularly, advertised, and full
• communicating with members
• orienting and training mechanics and greeters
• throwing volunteer appreciation events
• recruiting mechanics

This position requires an average commitment of 5-10 hours per week, inclusive of one 3 hour scheduled mechanic shift per week.

Qualifications

• Knowledge of and commitment to the Bike Kitchen (1-2 years experience preferred)
• Ability to encourage people to volunteer and learn at the Bike Kitchen
• Strong leadership and organization skills
• Ability to represent the Bike Kitchen to other organizations and the public

Other Current VC Volunteer Roles

• Membership Coordinator
• Shift Leaders
• Greeters
• Class Instructors
• info@bikekitchen.org email respondent