Difference between revisions of "Operations Cluster"
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== Shop Operations Cluster == | == Shop Operations Cluster == | ||
| − | + | === Current pages === | |
| + | * [[Opening_/_Closing_Checklist | Opening / Closing Checklist]] | ||
| + | * [[RagService | Rag Service]] | ||
| + | * [[Task List]] | ||
| − | + | === Suggestions for additional material === | |
| − | + | * inventory management for tools | |
| − | + | * small / new parts for resale | |
| − | + | * consumables | |
| − | + | * update-able work night tasks | |
| − | |||
| − | |||
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== Shop Operations Cluster Coordinator Description == | == Shop Operations Cluster Coordinator Description == | ||
Revision as of 21:27, 5 October 2009
Shop Operations Cluster
Current pages
Suggestions for additional material
- inventory management for tools
- small / new parts for resale
- consumables
- update-able work night tasks
Shop Operations Cluster Coordinator Description
The Shop Operations Cluster (SOC) is responsible for the physical maintenance and management of the Bike Kitchen. The SOC ensures that the shop is stocked at all times with supplies necessary for the smoothing running and efficiency of the organization, which includes tools, new parts, used parts, facility supplies, and office and administrative needs. The SOC will be overseen by one or two Shop Operations Cluster Coordinators (SOCC's), who will delegate tasks as needed to other volunteers in the SOC
SOCC Responsibilities
- Keymaster
- Order hardware supplies
- Order facility supplies
- Order new parts
- Office supplies
- Acquire used parts
- Stock forms and cards
- Develop and maintain parts-ordering policies
- Ensure facilities maintenance
- Manage shop manual
- Manage tools
- Metal Recycling Management
- Manage subcontractors such as Cintas
- Develop a shop rag circulation system
- Tasks yet to be determined
SOCC Qualifications
- Knowledge of and commitment to the Bike Kitchen
- Knowledge of shop needs
- Knowledge of shop procedures and functions
- Inventory management
- Strong leadership and organization skills
- Ability to represent the Bike Kitchen to other organizations and the public
Possible Other SOCC Volunteer Positions
- Parts Orderer
- Keymaster
- Hardware Parts Orderer
- Facilities Supply
- "Wide Reciever"
- Used Bike Parts Coordinator / "Picker-Upper"
- Metal Recycler
- Cintas Coordinator
Breakdown of Responsibilities
As the scope of the Operation Cluster was deemed large, it was broken into two positions: Facilities SOCC, and Administrative SOCC. The responsibilities for each are as follows:
Facilities SOCC Responsibilities
- Keymaster
- Ordering hardware parts and facility supplies for shop
- Metal recycling
- General facilities maintenance (garbage, water, mail, Cintas, DSL, phone, etc.)
- Tasks yet to be determined
Admin SOCC Responsibilities
- Acquisition and intake of donations
- Ordering shop tools
- Order and stock forms and cards
- Develop and maintain shop rag circulation system
Joint Responsibilities
- Develop and maintain parts ordering policies
- Facilities maintenance
- Shop order deliveries
- Maintenance of Shop Manual
- Acting as liaison for the Bike Kitchen in communicating with property manager and contractors (plumber, electrician etc.)
Shop Emergencies
In addition to the above duties, the Facilities SOCC will also act as the immediate point of contact and responsible party in case of an emergency or a facilities related issue at the shop e.g. break-in, flood, power outage, etc. The Administrative SOCC is responsible for acting as the immediate contact and responsible party should the Facilities SOCC for some reason or other emergency be unavailable. Both SOCC's may work together to resolve any issue. Both SOCC's will communicate with each other regarding unavailability due to out of town vacations and the like to ensure that at least one SOCC will be available in case of emergency at any given time. Both SOCC's will have their contact numbers available in the shop for staff in case of such an emergency.
