Volunteer Coordination Cluster
From The Bike Kitchen
Contents
Staff Schedule
This schedule should be maintained by the Shift Scheduler. Go to http://www.doodle.com/sd99mdd4puui63xm to sign on for a Saturday shift.
| Regular Shift | Staff |
|---|---|
| WTF nites 6:30-9 (2nd and 4th Fridays) | Maddie, Shay, Katie Styer, Cole |
| Tue 6-9 | Geoff, John-Paul, Esther, Joshua (greeter), Charles |
| Wed 6-9 | Alon, Jimmy, Karl, Shaun, Melissa (greeter) |
| Thu 6-9 | Ilana, Derek, Jeremiah, Rez, Evan (June), Ron (July) |
| Saturday Shift | Staff | |
|---|---|---|
| June 12 | 12:00-3:00 | Marshall, Alvin, Markus |
| June 12 | 2:30-5:30 | Marshall, Alvin, Markus, Jake |
| June 19 | 12:00-3:00 | Ben, Marshall, Shaun, Ilana |
| June 19 | 2:30-5:30 | Ben, Marshall |
| June 26 | 12:00-3:00 | Ben, Marshall, Ron |
| June 26 | 2:30-5:30 | Ben, Marshall, Ron |
| July 3 | 12:00-3:00 | Marshall, Markus |
| July 3 | 2:30-5:30 | Marshall, Markus |
| July 10 | 12:00-3:00 | Ben, Marshall, John-Paul |
| July 10 | 2:30-5:30 | Ben, Marshall, John-Paul |
| July 17 | 12:00-3:00 | Marshall, Markus |
| July 17 | 2:30-5:30 | Marshall, Markus |
| July 24 | 12:00-3:00 | Marshall, Ron |
| July 24 | 2:30-5:30 | Marshall, Ron |
| July 31 | 12:00-3:00 | Marshall, Jake |
| July 31 | 2:30-5:30 | Marshall |
| Staff Development | Staff |
|---|---|
| Sun 6-9 | Geoff |
Projects
| Project | Description | Notes | Completed |
|---|---|---|---|
| Update Membership Forms | Although we capture "year of birth" in freehub, this is not a piece of information requested on our membership forms. Our membership master form should probably be updated to ask for this, and anything else that freehub has space for but is not on the membership form. | I think the master form is kept in a plastic protector in the desk in the office. I think the solution is as easy as updating the master form, and then the next time copies get made, they will reflect the updated field. | |
| sample completed project name | sample description | sample notes | sample date completed |
Files
- 2009 Freehub Report -- a summary of data collected by Freehub in 2009
Volunteer Cluster Coordinator Job Description
The Bike Kitchen is a volunteer-run organization, and so the Volunteer Cluster Coordinator (VCC) is a crucial job. The position involves learning every aspect of how the Bike Kitchen works and working with all volunteers to ensure the smooth and successful operation of the Bike Kitchen. This person will work closely with the other cluster coordinators. The VCC is free to define sub-roles of the Volunteer Coordinator Cluster and recruit volunteers to fulfill these sub-roles.
Responsibilities
- ensuring that all shifts are adequately staffed by mechanics and greeters
- coordinating with class teachers and the IT cluster to make sure that classes are taught regularly, advertised, and full
- Communicating with members: see Patron Email Distribution List and Frequently Asked Questions for Patrons (linked from BK web site contact page).
- orienting and training mechanics and greeters
- throwing volunteer appreciation events
- recruiting mechanics
This position requires an average commitment of 5-10 hours per week, inclusive of one 3 hour scheduled mechanic shift per week.
Qualifications
- Knowledge of and commitment to the Bike Kitchen (1-2 years experience preferred)
- Ability to encourage people to volunteer and learn at the Bike Kitchen
- Strong leadership and organization skills
- Ability to represent the Bike Kitchen to other organizations and the public
Other Current VC Volunteer Roles
- Membership Coordinator
- Shift Leaders
- Greeters
- Class Instructors
- info@bikekitchen.org email respondent
