Board Minutes Aug 2010
PRESENT: Angel, Alon, Kearstin, Jordan
AGENDA
- Approve previous minutes (5 minutes)
- Board member selection
- Financial Report (20 minutes)
- Succession/handoff - a. Secretary/President, b. Kearstin's duties, c. Jesse's duties
1. Approve previous minutes
APPROVED
2. Board Selection
Low numbers on poll/election results means selection is worth discussion rather than going straight with the results 23 total voters including 6 board members and 6 candidates Board reviews candidate statements Jordan: we should stick with the collective votes unless we have a specific reason not to Alon: agree, unless we have a strong objection or reason to select a specific candidate Board agrees to select top two candidates from the vote - John-Paul and Ilana Txt Amar to confirm his support for the selection, receive confirmation Next steps:
- Notify selected candidates by email (Alon), once accepted then
- Notify non-selected candidates by phone (Angel - Marc, Shaun/Kearstin - Jake, Jordan - Geoff, Alon - Rene)
- Notify collective by email (Alon)
Select President and Secretary at next board meeting
Jesse's duties that need filling:
- Secretary
- meeting minutes
- met regular filing requirements
- maintained insurance
- maintained bylaws
- maintained policies, i.e. board handbook, for board decisions that don't belong in the bylaws
We need Jesse to describe the above so we understand what actually needs to be taken over
Kearstin's duties that need filling:
- President
- Dealing with property management - can be a hassle
- Total level of effort is low
- Projects in progress - bike rack, external lighting, sign on the building
Jordan offers to take on property management duties
Angel: secretary and treasurer can be the same person
3. Financial Report
Angel has been working on sales tax reconciliation based on Brian's past work Sales tax is now squared away We are now paying use tax which we weren't paying before (for items we buy wholesale but do not resell) QBP reconciliation is time consuming - does Jimmy need help?
--
Board recognizes that Kearstin and Jesse's terms on the board have expired. They are no longer on the board.
ITEMS FOR NEXT AGENDA
- Approve previous minutes (5 minutes)
- Developing other roles
