Operations Cluster

Shop Operations Cluster

This cluster is no longer maintained by a single coordinator, and is instead now comprised of a number of individual responsibilities, to be held by committed staff. The Operations Cluster is responsible for the physical maintenance and management of the Bike Kitchen. The SOC ensures that the shop is stocked at all times with supplies necessary for the smoothing running and efficiency of the organization, which includes tools, new parts, used parts, facility supplies, and office and administrative needs.

Qualifications

Below are all the roles and responsibilities included in the Operations Cluster. Commitment to a role should ideally be made by staff with at least 1yr experience with the shop. The requested length of commitment to a role is 1yr.

Roles and Responsibilities

Tool/Consumables Inventory

• Takes a weekly or bi-weekly inventory of all shop tools and incidentals to be ordered from QBP (incl. cleaning supplies. WORX hand cleaner should be ordered here: https://lucasoil.hodgsoncorp.com/catalog/product_info.php?cPath=35&products_id=174&osCsid=36790a41e32efa1e59daf8f8b7991511)
• Communicates needs to QBP orderer (currently Jimmy), as well as posting them on the “Needs” list in the yellow cabinet.
• Scrapping the previous month’s “Needs” list from the yellow cabinet, monthly, and replacing it with a fresh one in order to alleviate confusion and keep list current.

First Aid/Cleaning Supplies Inventory

• The main responsibility is to make sure that the first-aid inventory list remains on file in the office, and that the cabinet gets re-stocked monthly. Inventory should be taken every month. The person taking accountability for this role can delegate inventory and re-stocking tasks to a volunteer. A list of inventory can be found in the office filing cabinet in the folder called “First-Aid”.
• Email Ilana to place order .

Aramark Coordinator

• Point person with Aramark Rag Service

Key Master

• Single point person/contact for all distribution and retrieval of keys.
• Maintains master key list with all key holder’s assigned key numbers and contact info.

Bldg Mgmt /Facility Emergency Contact

• Single point of contact between shop and the building management.
• Maintains a productive relationship with mgmt and works proactively to resolve any issues.

Shop Beautification Week Coordinator

• works with staff to determine week that we should be shut down
• identifies all projects that will be done and necessary tools, man/woman-power, supplies (makes purchases for necessary items and sources borrowed gear where possible).
• creates a schedule for projects so that allows them to get completed on time without inhibiting each other.
• gets staff to commit to individual projects.

Shop tasks and Addt'l Info

• Opening / Closing Checklist
• Recirculating Project Bikes
• Building_information : The space and the courtyard
• Task List