Board Minutes Aug 2010

PRESENT: Angel, Alon, Kearstin, Jordan

AGENDA

Approve previous minutes (5 minutes)
Board member selection
Financial Report (20 minutes)
Succession/handoff - a. Secretary/President, b. Kearstin's duties, c. Jesse's duties

1. Approve previous minutes

APPROVED

2. Board Selection

Low numbers on poll/election results means selection is worth discussion rather than going straight with the results
23 total voters including 6 board members and 6 candidates
Board reviews candidate statements
Jordan: we should stick with the collective votes unless we have a specific reason not to
Alon: agree, unless we have a strong objection or reason to select a specific candidate
Board agrees to select top two candidates from the vote - John-Paul and Ilana
Txt Amar to confirm his support for the selection, receive confirmation

Next steps:

Notify selected candidates by email (Alon), once accepted then
Notify non-selected candidates by phone (Angel - Marc, Shaun/Kearstin - Jake, Jordan - Geoff, Alon - Rene)
Notify collective by email (Alon)
Select President and Secretary at next board meeting

Jesse's duties that need filling:

Secretary
meeting minutes
met regular filing requirements
maintained insurance
maintained bylaws
maintained policies, i.e. board handbook, for board decisions that don't belong in the bylaws

We need Jesse to describe the above so we understand what actually needs to be taken over

Kearstin's duties that need filling:

Jordan offers to take on property management duties

Angel: secretary and treasurer can be the same person

3. Financial Report

Angel has been working on sales tax reconciliation based on Brian's past work
Sales tax is now squared away
We are now paying use tax which we weren't paying before (for items we buy wholesale but do not resell)
QBP reconciliation is time consuming - does Jimmy need help?

--

Board recognizes that Kearstin and Jesse's terms on the board have expired.

They are no longer on the board.

ITEMS FOR NEXT AGENDA

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