Mechanics Minutes Jan 2006
From The Bike Kitchen
1 Mechanics Meeting 1.1 January 23, 2006
- intro
- call to order, review of agenda
- *Space Search*
- *Website*
- *Agatha's Grantwriting Contract*
- *Shop Responsibilities*
- *Welding Shop*
- proposal to use stack
- accepted
- call to order, review of agenda
- the state of the space search
- Cat: no update she is frustrated at this point with lack of options. at this point, we should consider retail space. we have enough money for ~10 months rent. are we interested in partnering with someone (to find space)
- Justin: suggests YMCA program. his bike program is looking for a new location and may be interested in a partnership
- Mario: his father does AC transit planning
- they host community programs like bk
- bus lot is empty at night
- downsides: not in mission, not scheduled until 2010
- Alon: partnerships with other orgs are complicated - Cat agrees
- Cat suggests establishing subcommittee
- Jesse agrees, suggests 3-4 people
- we need to make a decision about Cat's contract
- motion to establish subcommittee seconded
- initially formed: Cat, Jesse, Josh, Justin, Wu
- Cat captains, resigns spacefinder responsibilities
- website discussion, transferring to the new host
- Joel: currently transferring site
- just a copy of the existing site, under his control
- wants to move wiki and yahoo group functionality to webhost
- soliciting suggestions
- Mario: membership database with emails
- Josh: needs to be updated frequently
- Rafi: bilingual
- Jesse: Ebbe's documentary
- calendar (with email reminders)
- links page (other community shops)
- bike repair manual, e.g. conundrum of the week
- photo gallery, and AV management system
- Wu: robots
- Alon: explains open, freeform nature of wikis vs. structured site
- Joel: currently transferring site
- Renewing Agatha (our grant writer)'s contract and her progress
- Cat supports extending current contract (with stipulations) and wants to request extra hours go into soliciting private donations
- Josh wants her to add a monthly report
- Mario wants her to show up at meetings
- Alon: why are we fundraising? do we want more legitimacy?
- Cat clarifies: Agatha was hired to help with space finding
- Jesse supports review of grant documents thus far, we need to clarify responsibilities: 2 months is too short, moves to extend contract longer
- Proposal voted and passed
- 3 month extended contract
- monthly rate accepted
- we want monthly reports, possibly attendance at meetings to be determined by financial committee
- shop responsibilities
- Josh: we should establish roles for volunteers
- 2 operations/inventory (orders, tools, donations)
- 2 accounting
- 2 programs (classes, welding, youth, mech development)
- 2 volunteers (EAB, work nights, cleaning)
- 2 paperwork (membership, sign-in, EAB forms)
- 1 fundraising
- Mario doesn't understand need for this
- Josh: we can't keep waiting until things are out of control to address them
- Distinction made between chores and initiatives -- mechs need to do chores to
- Joel proposes: chores on whiteboard chart, initiative on website
- wiki pages, one with list of initiatives, each linking to detail page that someone controls
- proposal for whiteboard passed, Wu will purchase and bring it
- web page proposal tabled
- Brainstorming session for chores list
- Josh: we should establish roles for volunteers
- welding update
- Alon: now de facto welding shop guy doesn't have a lot of experience with that shop
- comfortable with using tools, instruction, and safety
- not ready for welding program initiatives yet
- currently using welding shop during open hours
- Josh: liability problem with open hours
- Alon: now de facto welding shop guy doesn't have a lot of experience with that shop
- Meeting called to end with ringing bell!*