Mechanics Minutes Nov 2005
From The Bike Kitchen
Meeting Minutes, November 28 2005 by Joel
- "Stack" meeting proposal
- anyone who wants to add to discussion is added to stack
- (technically a queue)
- proposal accepted to work for this evening
- Board of directors: Current status and recruiting a new one
- becoming issue because of 501C3
- Agatha, grant writer is paid to write grants
- needs list of board of directors with addresses
- need to know how our staff serves the community
- potential list of members
- 2-3 BK officers
- SFBC rep
- CellSpace rep
- required meetings 2-4 times a year
- otherwise largely honorary
- PROPOSAL: election of new interim board
- Removal: Spencer Chan, Spider Davila, Michel Dedeo, Gabe Peterson, Ebbe Smith
- Retaining: Josh Adler, Jesse Basbaum, Catherine Harzell, Gabe Ehlert
- long-time, dependable members
- come up with proposal for future board recruitment/election
- ask old board members if we can dismiss them
- MOTION PASSED
- asking Wu whether he wants to continue as secretary
- secretary doesn't need to always take minutes
- Wu is somewhat reluctant, but no one else steps up
- Who is our community, and how does board serve them?
- Youth
- youth bikes available
- youth night ended
- mechanics can't normally keep up with the kids
- kids require separate attention
- Board member possibilities
- school district
- afterschool program leader
- Trips for Kids
- YMCA
- cellspace
- sfbc
- justin
- runs community farm
- addresses youth issues consistently
- SPUR
- Biking as transportation
- most patrons depend on bikes
- local bike shops
- box dog
- heavy metal
- ped rev
- mike's (zach)
- freewheel hayes (travis)
- noncompetition
- Youth
- Meeting all our new mechanics, hanging out drinking beer and eating pizza
- Pizza came!
- schedule a worknight
- no longer urgent
- proposal to have worknight passed
- Jan 9, 2006
- schedule open shop hours and classes (who's in charge of unlocking and running the next round of classes, maybe discuss more open hours if we have enough mechanics wanting to make it happen)
- classes - Josh, Joel, and Mario
- new open hours on thursdays
- Brian commits to opening
- Joel recommits to tuesday opening
- need to recruit for extra hours by email
- Update on spacefinding
- Recap: Cat is being paid to look for space
- Leads so far aren't solid
- One lead: large, expensive, and 60 days notice lease
- Any below market rate lease will probably be like this
- CellSpace developers
- moving back into cell is problematic
- signing interim lease could work if we didn't move far
- possible supplemental funding from city
- Idea: schmooze at winterfest
- pass out flyers
- spoke cards!
- Update on 501C3
- our lawyer sends paperwork, we approve
- to do:
- appoint board of directors
- "action of unanimous consent"
- file papers at city hall
- start motions toward tax exempt status
- loaner bikes
- xian's topic in absentia
- don't make them too nice
- bikes should be locked together upstairs
- have cable
- need padlock
- need to start using forms properly
- paperwork mess
- can't find papers
- memberships aren't in any one place
- member email addresses
- confirming membership
- liability
- filing cabinet was a recent acquisition - need to reorganize
- idea: hiring a temp to reorganize files
- information systems
- databases help, but aren't a panacea
- need to focus more on establishing a process
- need to add instructions by file cabinet on how to do things
- add to worknight agenda
- Mario proposes going back to binders
- Jesse will write 1-page instructions
- Stack analysis
- lots of breakdowns
- idea: stack model at coordinator's discretion
