View source for Mechanics Minutes Mar 2009

Bike Kitchen Meeting 3-29-09

== Agenda ==

# Confirm open shifts
# Classes
# New Space Discussion
# New Operations Coordinator Discussion
# Volunteer Coordinator Discussion
# Search for IT coordinator Discussion
# Donor Recognition
# Spanish Hours
# Green Business Proposal
# Youth Program

== Meeting Census ==

Lauren—Thursday's, greeting

Johnny—No shift yet

Crystal—No shift yet

Toby—No shift yet

Jordan—Tuesday

Kelly—Saturday (Opening)

Evan--Wednesday Shift

Mark—Wants to commit, not sure when yet

Abdul Latif—Maybe get involved

Neal—Shows up all the time

Jesse Lawyer—no regular shift; Summer shift

Illana—no regular Shift; summer shift

Jeffrey—Wednesday

Justin—Tuesday, floating thursday and saturday

Katie—Wednesday

Jesse—Wednesday

Cole—Everyday Saturday or Sunday

Jeremiah—Thursdays

Travis—Tuesdays and Thursdays

Tim—Web Person

Charles—tuesdays mechanic

Brian-Thursday

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# Open Hours Discussions
# New Space Discussions
## Brian: Works great
## Jeff: Manage donation a little better. Too much clutter
## Illana: Observe more—need more input. Let it be organic and DIY. Stop Donations temporarily. Finish Handlebar rack, work night soon.
## Neal: increased size of space and people, more than at least three mechanics on shift.
### Illana : Jr. Mechanic program—shadowing form to beef up staff.
## Justin: Build More Space for bike storage.
### Offer free stuff once a month to cycle out old stuff.
## Jesse: Jump on Projects
### Handlebar rack—Kelly
### Work Night—end of April
## Kelly: +1 on free stuff; plans on getting stuff out.

== Operations Coordinator Intro ==

# Illana: Key master, metal recycling, order supplies.
# Jordan: Oversees tool orders, forms, signs, procedures,
# Both update shop manual, JR. Mechnanic program, shadowing, evaluations
# Brian: List of shop supplies and tools
## Jordan is working on currently
# Neal: List covered by Steven? Short list?
## Create formal, easy process for.
## Coordinate with Steven
# Neal: Doesn't like agreement form
# Jeff: Likes agreement form.
# Jesse: Cart before the horse: not a refined training program yet. The real work
## Mechanics can't use shop for personal financial gain
## Don't talk about this form tonight.
## Apprentice, not jr. mechanic form
# Kelly: Freaky Awesome stuff for being a mechanic
## Formalized a little: something awesome for mechanics, incentives, recognized
# Travis: Feedback—people login once a day, then email next day asking about shift experience. Travis will take on.
# Neal: Seconds jesse's cart before the horse.
# Lauren: Vote on next meeting, the agreement
# Can we do apprenticeship program, and finalize mechanics skills need,Lauren: Over time—email laterVolunteer coordinator introLauren: Pumped on new jobJesse: Josh said he would help train u

== IT Coordinator Search ==

# Illana: We need a commitment, don't have one! Really important!
## Maintains freehub, website, wiki (sad state)
# Jesse: Descriptions for positions exist, not set in stone, they do exist.
# Illana: Transparency info isn't on wiki, or viewable. Needs to happen soon
# Brian: Wants to keep it updated; participation is needed to keep it running
# Tim: Wants to consider nomination after talking to Rigel
# Kelly: Maybe two months from now.
# Lauren: Put a call out to list.

== Donor Recognition Plaque Proposal ==

# Crystal: Couldn't print it;
## wants to have a list of donors, names in order of how much was donated (no numbers)
## Larger donors, bigger fonts, smaller donors, smaller fonts
## $20 is cost of plaque
## within the month it comes out
# Illana: Cool way to denote donations—grades of metal for frams
# Crystal: Metal grading is part of it
# Jesse: When we solicited donations, those categories should exist
## How big, and where put?
## Do you have names and amounts properly?
# Crystal: Cat hooked me up with names; final plaque same size as one in case, mount somewhere obvious

== Spanish hours proposal ==

# Katie: Reads proposal
# Illana: Do you staff regular shift in addition? Who else is on that?
## Cole: Can't do both shifts
## Jesse Not lawyer: Also interested in Sunday
# Illana: How long do we pilot it?
## Katie: When is a good time to start it?
# Brian: Staffing means that its more open hours. No risk to project. Give em keys.
## Don't advertise on trial. Just do it.
# Jordan: Make it more bilingual all the time. Have sunday be focused, but in general spanish should be a language we can speak.
# Jesse: Expanding sunday hours, and Youth program, we need to keep it tidy, spic and span and clean!
# Kelly: convo should continue whether we need to have underserved communities served no one day or generally always have access. Also
## Is spanish speaking a requirement for Sunday Spanish hours?
# Cole: Integrates into BK; everyone can learn. If you don't speak spanish but wanna come in, do it!!!
# Katie: Ditto; I'm not fluent, but know enough to work it.
# Mark: Bike Coalition is required to do bike outreach to latino communities, lets coordinate.
# Illana: Only difference is that its spanish oriented. Rates stay the same?
# Jesse: Is it only open to spanish speaking patrons?
## Cole: No
# Lauren: Call for sunday vols
## Lauren: Greets on sundays
# Brian: Spanish language open hours should be promoted, other randoms will come in who don't speak spanish, so other mechanics are useful
## Brian: BK free if has to be, so no problem
# Crystal: If we advertise on other than just spanish speaking, spotlight gets gaffed. Just advertise spanish hours.
# Jesse: Ya'll don't have a lot of experience at shop, so we wanna make sure ya'll are prepped.
# Jeremiah: Like WTF night. People will come by no matter what
# Kelly: If sunday is gonna be crazy, lets just pick a night to make it Spanish focused where hella spanish people show up.
# Illana: We need a staff mechanic There.
# Mark: Name tags should say spanish speaker if they speak spanish
# Cole and Katie wrap up: Open to everyone, beyond Cole and Katie, should grow; main point is to help Spanish speakers; thanks for the trust.
# Lauren: We need a dedicated opener and closer; Neal says he will open and close on sunday for the first month;
# Jeremiah: put on list;
# Brian: Put to vote:
# Illana: Concerned about after 1^st^ month, we need solid experienced mechanic
# Jesse: Open only to spanish speakers
# Johnny: Have it as an event to start off
# Lauren: All in favor of a spanish shift:
## The measure passes

== Youth Program Proposal ==

# Justin: We wanna have youth program at BK; so two pilot programs to promote that.
## First program is 7 tepees. We do 2 days a week with them: Thursday, their youth Jordan and Justin, and Their staff do a bike building class from 3:15-5:45. Friday: Riding club. Those bikes stored at their center.
# Jordan: Second program is riding club at Boys and Girls club on Bryant.
## Logistics: 7 tepees and BG club covers liability
# Neal: Are they too young?
## Justin: no
# Illana: High school kids take stock from us.
## Riding club bikes come to us.
## Youth want small mountain bikes and BMX bikes, which our clientelle don't want.
# Justin
## New stuff paid for by 7 Tepees
# Brian: Make sure youth are taken care of on thursday before shift.
# Tim: Bikes Not Bombs in Boston has been doing this for a while. Help you out!
# Jesse: Could we end it earlier at 5:30, so that it can be in shape by 6 to open up.
## Justin: Yes
# Mark: 1 have you spoken with YMCA and presidio; school district?; SFPD has to donate youth bikes to community, we could use it.
# Justin: used to work for Y; BG isn't school district; hook us up.Illana: Stipend for ya'll? Wants that stipend to go to BK, wants it to have BK name on it.
# Justin: Youth program deserves payment because its different than a normal shift.
## Should be run as a program of the BK, initially with other programs as collaborators.
## Memorandum of understanding: They pay instructors, BK has name on it.
# Kelly: don't have problem with stipend; BK isn't taken advantage of here.
## Kids stuff should be visible in BK. Physically, a representation in here of work we're doing with kids.
# Neal: By laws say we can't profit here:
# Brian: Stipend is important; this is a normal way for BK to be used. This is good
# Jesse: Payment is not in by laws. Intent behind financial gain regards flipping bikes on craigslist. This is kosher under our mission. Stipend is cool.
# Johnny: You are experienced with kids. My experience with kids is massive losses.
## Justin: We talked about it in written proposal. Youth have to demonstrate that space is same as when they started.
# Jeremiah: We've talked forever about payment and BK employees. I don't think it can't happen, just hasn't, youth programmers could get paid in the future.
# Lauren: Ya'll want a vote tonight? Can we vote now?
# Illana: Liability as Indie Contractors: What are shop ruls of other kids in shop who aren't covered?
## Guest instructors cool, otherwise people fill out paperwork.
# Illana: So you can't wrench on your own stuff here?
## Yes: We are gonna bump up expectation in shop during those hours. We don't want youth to smoke and swear here, we don't want to do that here.
## Also we used to pay instructors. And grantwriters.
## We are also gonna write earn-a-bike curriculum that will help organize youth here generally; their volunteering here for a bike will help shop.
## Vote:
### It passes!
###

== Bike Racks at Businesses proposal ==

# Illana: Bike Coalition gets calls from private businesses to install racks. Bike coalition will get us resources, we install it for people, charge a percentage for labor and we make cash!
## Helps biking in SF; gives us $$$
# Mark: original program from atlanta. They advertise at BK. They approach businesses actively to do it. Money for shop.
## SFBC: Has no one to refer them to.
## BK can fill niche and make cash.
# Brian: Doesn't think its part of the BK Mission. BK wouldn't add much, and whoever does it should get all the cash. We can't even get a receiving address for our place.
# Justin: Schools also don't qualify. People should get paid for that.
# Illana: Shocked and awed that we don't wanna do that. It serves bike related stuff, makes us money.
# Crystal: No one at Bike Coalition does this.
# Kelly: Whose to say that people who are associated with BK can do it?
# Lauren: Put it on email.

== Justin Surprise ==

1. Justin: In spirit of building community with BK. Once a month bike ride. He does first couple months.